Office Administrator - Talent Agency

Emptage Hallett Talent Agency are looking for a pro-active and natural multi-tasker, who is interested in working in the media and arts industry, to take on the role of Office Administrator.

General Duties, include but are not limited to:

  • Daily setup of the office
  • Answering and responding to telephone calls
  • Taking and distributing messages
  • Greeting guests and visitors
  • Receiving, responding, filing and distributing emails and mail
  • Updating clients’ Spotlight, CVs and biogs
  • Updating photos/showreels on company website/Spotlight
  • Social media: Updating website, scheduling tweets
  • Ordering theatre and event tickets/booking transport and accommodation/emailing confirmations
  • Keeping spreadsheets/databases updated
  • Scanning, photocopying, printing, filing
  • Purchasing office supplies and stationery
  • Dealing with all IT issues, liaising with external IT support
  • Replying to representation requests
  • General administrative duties
  • Maintaining a clean and tidy office

Skills & Abilities – Essential

  • Excellent vocal and written communication skills
  • Strong attention to detail and a high level of accuracy
  • Excellent organisational and multi-tasking skills
  • Ability to work on own initiative and prioritise work load
  • Ability to work under pressure/to deadlines
  • The ability to manage own time and work autonomously
  • The ability to deal with people at all levels, in an efficient, polite and helpful way
  • Pro-active/ positive attitude
  • Confidentiality
  • Strong IT Skills, in particular Microsoft Word, Excel, Outlook, Dropbox and Twitter
  • An interest in the media and arts industry

Experience & Knowledge – Essential

  • Previous receptionist / administrative experience
  • Knowledge of administrative systems
  • Experience of using social media, especially Twitter

Qualifications & Training – Essential

  • GCSE English Literature or Language and Maths, grade C or above (or equivalent)
  • Further academic qualifications such as A Level or equivalent Vocational Qualification

Qualifications & Training – Desirable

  • Graduate
  • A background / experience in the arts industry or training

Hours

This is a full time position. Working hours are 9.45am – 6pm Monday to Friday.

Occasional theatre visits in the evening may also be required.

Salary

£16k annual salary

To Apply

If you would like to apply for this position please complete the application form and return with your CV and a covering letter/email addressed to Gemma McAvoy.

Applications should be submitted by email to cardiff@emptagehallett.co.uk

Closing Date

The closing date for applications is Friday 6 March 2020 (by 4pm).

Interviews

If invited for an interview you will be notified by Wednesday 11 March 2020.

Interviews will be held week commencing 16 March 2020.

Emptage Hallett Office Administrator Application Form March 2020.docx

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